New Fall 2020 website has all of the updates for the fall semester at the ‘Ville.

July 8, 2020

Dear Faculty Colleagues,

I am writing to provide clarification on requesting flexible teaching arrangements for the Fall 2020 semester.

As you are aware, Deans have been working closely with Department Chairs and faculty to identify which fall courses will be taught fully online and which will have a face-to-face component. Faculty should continue to work with their Deans to reach mutually agreeable solutions by July 10th, at which point a second draft will be submitted to the Office of the Provost.

As stated in my June 30th email, the university has developed an online process for requesting flexible work arrangements for the fall semester.  I encourage you to utilize this link to regularly check the CDC guidance to confirm your current risk status as the CDC guidance is changing frequently.

In circumstances where a faculty member’s request to teach a class or classes fully online have been denied by the Dean, the faculty member should submit a formal request for flexible teaching arrangements through Human Resources. You may do so in one of the following ways:

  1. Request for Flexible Work Accommodation Form: This online form should be completed if you are requesting to have one or more face-to-face classes converted to fully online delivery based on (a) personally meeting CDC criteria for increased risk of severe effects from COVID-19 or (b) ADA-related conditions. A link to the form can be found here.   While not required, health care providers may complete the FMLA Employee Serious Health Condition Certification form to document CDC- and/or ADA-related medical conditions. That form can be found here. This form (or other medical documents) can be directly uploaded to the request form, which is sent directly to the Executive Director of HR/CHRO (Ms. Diane Copenhaver) and the MU Benefits Manager (Casandra Miller), or faxed to HR at 717-871-7950.
  1. Family Medical Leave Act: Faculty who would like to apply for leave during Fall 2020 should submit an FMLA request to HR. The form can be found here.

Additional information regarding this process and links to all relevant forms can be accessed on the Fall 2020 Work Accommodation webpage.

Medical documentation will be confidentially reviewed by Human Resources only. Faculty will be contacted by HR or the Dean/AVP within 48 business hours of submitting a request form. Faculty whose requests for flexible work arrangements have been denied will have the option to submit a follow-up request for FMLA.

If an agreement to teach fully online has been reached with the Dean, faculty will not be asked to transition their courses to face-to-face delivery. Therefore, faculty whose Deans have approved requests to teach fully online in Fall 2020 do not need to submit a flexible work request but may do so if they wish.

Sincerely,

Vilas A. Prabhu

Provost and Vice President for Academic Affairs

 

July 2, 2020

Dear Millersville University Students:

The faculty and staff at Millersville University have been working hard to prepare for the Fall semester. We would like to update you on changes that are being made to the Fall schedule, including preliminary information about the course delivery format for the Fall 2020 semester.

You are now able to check your schedules to see which courses will be delivered with required on-campus activities and which will be taught entirely online. Courses appearing on this version of the schedule labeled as online or distance education will be delivered fully online. Courses with assigned classrooms, days and times may be fully on campus or may have blended online assignments. In either case these courses will require you to be on campus.

Please note that this is a preliminary schedule and as our fall planning progresses, there will be additional updates to the schedule. For example, some online classes will require you to login in at specific times to interact with your professors and fellow students (synchronous), others will be delivered asynchronously. More details about blended and fully in class courses will also be available after July 17.

On July 17 we will share more specific details about Fall courses. Therefore, at this time we ask that you please do not change your schedule. You will be able to access more information and make better informed decisions about your schedule after this date. If you change your schedule now, it is possible that you will have to revise it again later.

At this time, if you have immediate questions about your Fall schedule, please contact your academic advisor(s), the Chair of your Department or, if you are an Exploratory Studies student, Dr. David Henriques at david.henriques@millersville.edu.

We are working hard to ensure that you will have a productive and successful Fall semester. The faculty and staff cannot wait to have you back in our classes either on campus or online.

Sincerely,

Vilas A. Prabhu, Ph.D., M.B.A.

Provost and Vice President for Academic Affairs

 

June 30, 2020

From: Office of Provost

Dear Faculty Colleagues,

In accordance with the Office of the Chancellor’s 2020 Fall Framework, the university has developed an online process for requesting flexible work arrangements for the fall semester.  The deadline for requests is July 10, 2020.  Requests received by the deadline will be given priority over requests received later.

Instructions for submitting requests for accommodations, as well as blank medical documentation, FAQs, and other resources, can be found hereAll requests must be received through this process and will be reviewed by Human Resources in accordance with any applicable laws, university policy, relevant Collective Bargaining Agreements, and the OOC 2020 Fall Framework.  Medical documentation will only be viewed by the appropriate Human Resources staff and will not be shared with supervisors.

Human Resources will work with the appropriate Dean/Director and Cabinet member to respond to each accommodation request.

Please direct all questions regarding the fall accommodation request process to human.resources@millersville.edu.

Sincerely,

Vilas A. Prabhu

Provost and Vice President for Academic Affairs

 

June 19, 2020

Dear Marauder Family,

In just over two months, we will begin the fall 2020 semester at Millersville University. I have missed seeing everyone and I am excited for the semester to begin. As I announced last week, classes will start on August 24, 2020. In this week’s update, I would like to share some additional details with you about the fall semester. These plans have been developed to protect the safety of our students, faculty, staff and surrounding community.

Some highlights of the fall semester are:

  • Academic instruction will be provided in a hybrid modality, which includes in-person, online and multi-modal instruction. Employee and student safety and an effective learning environment are primary considerations in employing these modalities.
  • Students will be welcomed back to campus in both our on-campus housing and Student Lodging, Inc. housing.
  • Dining will be open on campus with social distancing modifications and more options for grab-and-go meals.
  • Everyone in our community must adapt to the new normal of wearing face masks, use of good hand washing and disinfecting procedures, and adhering to social distancing requirements.

We will not take a fall break this semester to minimize travel from and back to the University campus. Our goal is to decrease COVID-19 exposure risks from travel and proactively prepare for a possible “rebound” of the virus. Other important features of the calendar include:

  • Classes will run straight through from Aug. 24 – Nov. 24.
  • Thanksgiving recess will run Nov. 25 – 29.
  • Classes will resume remotely on Nov. 30 with the final two weeks of the semester, including finals, delivered remotely.

The “Fall 2020” website (https://www.millersville.edu/fall2020/) is the hub for our detailed plans. I encourage you to check it often. I will also send additional updates throughout the summer. Meanwhile, if you have questions, please fill out the inquiry form on the Fall 2020 website.

While we frame how we will learn, work and live on campus this fall, we will remain flexible in order to adapt to changes in conditions or policies. As we prepare for the fall, please remember our EPPIIC values of exploration, professionalism, public mission, inclusion, integrity and compassion, and consider your own role in making our semester a safe and constructive experience for all.

Be kind, be safe and stay healthy.

With warm regards,

Daniel A. Wubah
University President

 

Highlights of Fall 2020:

  • Academic instruction will be provided in a hybrid modality, which includes in-person, online and multi-modal instruction.  Faculty and student safety and an effective learning environment are primary considerations in employing these modalities.
  • We are committed to welcoming students back to campus in both our on-campus housing and Student Lodging, Inc. housing.
  • Dining will be open on campus with social distancing modifications and more options for grab and go meals.
  • Everyone in our community must adapt to the new normal of wearing face masks, use of good hand washing and disinfecting procedures, and adhering to social distancing requirements.

Guidelines for Classes

  • The semester will feature a far greater number of online courses than we usually offer; as many as 50% or more of our courses will be delivered fully online.
  • Most courses that require a practical or hands-on component, as well as most courses taken primarily by first-year students, will be delivered face to face in our labs and studios.
  • Some courses will be taught multi-modally. Because we may need to modify the number of seats in some classrooms to minimize the possibility of COVID-19 transmission, these “multi-modal” classes will be taught with some students in the classroom and other students connecting remotely.
  • We have spent the summer upgrading the technology in 60 of our classrooms to allow for greater flexibility this fall.

Important Dates

We will not be taking a fall break this semester in order to minimize travel from and back to the University campus. The thinking is to decrease COVID-19 exposure risks from travel and proactively prepare for a possible “rebound” of the virus.

  • Classes will run straight through from Aug. 24 – Nov. 24 with no fall break.
  • Thanksgiving recess will run Nov. 25 – 29.
  • Classes will resume remotely on Nov. 30 with the final two weeks of the semester, including finals, delivered remotely.

Housing

  • On-campus housing will be open for the fall semester.
  • The residence hall buildings are being modified in ways to limit crowding and interaction in public areas, to minimize the spread of the virus.
  • Roommates should operate as a “family unit,” acting in ways that protect each other’s health.
  • Visitors of students will be limited to those that reside in the same residence hall.
  • On-campus housing will close for the remainder of the semester on Nov. 24.
  • For students with extenuating circumstances, and approved by Housing and Residential Programs, break housing will be offered.
  • No cost adjustment will be made to housing impacted by the shift to remote instruction after Thanksgiving.

Dining

  • Dining will be open on campus with social distancing modifications and more options for grab and go meals.
  • Dining will be closed during Thanksgiving Break, Nov. 26 – Nov. 28
  • Dining will be open Nov. 29 – until the end of the semester.
  • “Declining Balance” plans will be available for use upon students arrival beginning Aug. 17.
  • Any “Declining Balance” dollars unused from the Fall Semester will rollover to the Spring Semester.

Tuition and Fees

  • Tuition and fees will not be impacted by the shift to remote instruction after Thanksgiving break.
  • Bills will be sent out in July.

Athletics

  • Athletics – We are committed to proceeding with intercollegiate athletics this fall, contingent on guidance from the National Collegiate Athletic Association (NCAA), the Pennsylvania State Athletic Conference (PSAC), the state of Pennsylvania and other appropriate groups.

On Campus Activities

  • All non-instructional meetings, such as faculty office hours and student advising will be conducted remotely (i.e. Zoom and Teams meetings).
  • Co-curricular student activities sponsored by the University will follow social distancing guidelines. The guidelines will be established and enforced for non-instructional student facilities (i.e. Student Memorial Center (SMC) and the Francine G. McNairy Library and Learning Forum, etc.)
  • Resources and guidelines will be provided for students to use spaces on campus that follow CDC guidelines, and will be in accordance with the phases of opening directives from the Commonwealth (red, yellow, green). Facilities like SMC and the library will be operating at lower capacities to comply with state and local health guidelines.
  • The Pennsylvania Department of Health outlines parameters in each of the reopening phases. Lancaster County is currently in the Yellow Phase, which prohibits large gatherings. Once the county moves to Green Phase, we’ll be allowed to have events with crowds up to 250, provided social distancing requirements can be met. Decisions on events will be made on a case-by-case basis, depending on crowd size and availability of adequate space.

Safety

We are using health and safety guidelines from the Pennsylvania Department of Education (PDE), the Pennsylvania State System of Higher Education (PASSHE), the Centers for Disease Control (CDC) and Pennsylvania’s Department of Health (PA DOH).

  • Masks will be provided to all students, faculty and staff and their use will be mandatory.
  • Each person will be responsible for the care and cleaning of their mask and must have their mask with them at all times.
  • Cleaning, disinfecting and sanitation efforts throughout campus have been increased to meet appropriate CDC guidelines.
  • Frequent hand washing and the use of hand sanitizer will be encouraged.
  • Everyone must be vigilant and maintain social distancing (minimum of six feet of distance).
  • Classrooms and general meeting rooms are being re-organized/rearranged to aid in social distancing, including adding markings to the classroom floors to denote acceptable/safe social distances.
  • Classrooms and general meeting rooms are being upgraded with technology (audio and video) to allow for concurrent in-person and remote learning wherever possible.
  • Building entrances and exits are being modified to indicate directional flow (one way in, and another way out of the building), point of service operations are being modified with barriers and floor markings to maintain social distancing, lounges and waiting areas are being modified to reduce population density, and many other measures will be made to try to mitigate the spread of the virus.
  • We plan to decrease the number of staff on campus on any given day. Using a rotation schedule, we are committed to providing in-person service, while providing for social distancing for our employees.
  • Many employees will continue to work remotely and will not be on campus.
  • All meetings will continue to be performed using Zoom or other virtual meeting technology.

COVID-19 Testing, Health, Counseling and Behavioral Wellness Services

In order to implement the process of contact tracing the University is partnering with local healthcare professionals and members of the PA DOH.  Our contact tracing and testing protocols will direct students and staff to appropriate health care and testing facilities, if needed. We will monitor and update these protocols as guidance evolves. Millersville University is also training a variety of individuals in the process of contact tracing, to provide a knowledge base to prepare them to assist the PA-DOH and local healthcare professionals if needed.

Millersville University Health Services, located in the Witmer Building, will continue to provide guidance, education and prevention and keep the campus educated and informed of best practices. The Health Services professionals will coordinate and communicate with other regional and local healthcare professionals and will be the contact for the PA DOH.  Health Services will continue to provide remote services and assistance to all registered students.

For the safety of our students and staff, Health Services will not be accepting walk-in appointments.  They request that you call first to speak with a member of the nursing staff.  Please call for a phone evaluation Monday – Friday from 8 a.m. – 4 p.m. at 717-871-5250.  Any medical concerns that cannot be addressed through a virtual visit will be scheduled for a face to face visit at Health Services for those students living in the surrounding community.

The Counseling & Human Development Center staffed by trained and licensed psychologists will continue to provide services remotely this fall. Students who are registered for fall 2020 classes are eligible for services (individual and group) and may contact the Counseling Center at 717-871-7821 to make an appointment or for more information. The Center is open Monday through Friday from 8 a.m. – 4:30 p.m.

 

 

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