Millersville University is closely monitoring the emerging Coronavirus (COVID-19) concern. As updates are sent to the campus community, they will be posted here, with the most recent information at the top.

The latest verified information is available on the following websites:

You can also learn more on the University coronavirus webpage.

 

March 27, 2020 (from Student Affairs and Enrollment Management)

Dear Marauder Students,

As Millersville University President Daniel Wubah said in a letter to the campus community earlier this month, we have been working hard on our refund policy for various services that were terminated due to the COVID-19 outbreak. This policy includes reducing spring 2020 semester charges by 46.6% for housing, dining plans and certain fees. We arrived at 46.6% because that is how much of the semester was remaining prior to spring break.

Refunded amounts will vary from student to student based on a number of variables including the type of dining plan they had, how much of the dining plan they used, and if they received money from scholarships, federal aid, the Veteran’s Administration or, if they have outstanding balances.

Fees that will be refunded include those for the Student Memorial Center, Student Activity Fees, parking and the shuttle bus. The Health Services fee will not be refunded, since those services remain available for the duration of the semester. There will not be any reductions for tuition or for the technology fee.

All refunds will be made by April 10, 2020. If a student is owed money, they will be sent a physical check, or if they are set up for direct deposit, it will be put into that account.

This policy to give monetary relief to our students and their families was made following guidance on policies related to reimbursements from the Pennsylvania State System of Higher Education, of which Millersville and its 13 sister universities are members.

Offices across the campus are working diligently to ensure the accuracy of each student’s refunds, and we appreciate your patience.

If you have additional questions on this reduction in charges, please email Eric Sheppard at Eric.Sheppard@millersville.edu.

I hope you and your family are safe and healthy.

Warm regards,

Brian P. Hazlett
Vice President, Student Affairs & Enrollment Management

 

March 25, 2020 (from Academic Affairs)


Dear Millersville University Faculty,

 

Millersville University is currently facing extraordinary circumstances that led to a temporary but immediate transition of scheduled face-to-face courses to remote learning. To ensure that all students have the opportunity to successfully complete the semester, the university will be temporarily suspending most limitations on the use of Pass/Fail grades for Spring 2020. 

 

All undergraduate students will be allowed to convert courses in which they are currently enrolled to a Pass/Fail grading scale. This option will be extended to students regardless of the modality of the course (whether they are enrolled in a fully online or F2F course). This option will not be extended to graduate students, including those enrolled in post-baccalaureate certificate programs.

 

Students who wish to elect the Pass/Fail option will have the opportunity to submit a request for any or all of their courses to be converted through an electronic request form that will be available on April 13. Students must use this form to elect the Pass/Fail option by 5:00 PM on Friday, April 17. Those who do not submit a request will receive the letter grade they earn in their course(s).

 

When submitting grades for students through MAX, faculty will be given the choice of P or F for those students who elect the Pass/Fail option, and the usual letter grade scale for those who do not. The deadline to submit final grades will be extended to 12:00 noon on Friday, May 15.

 

All grades that calculate to a D- or better must be submitted as a P for all students graded on the P/F option, including for any and all courses that usually use a C- or other grade higher than a D- as a passing grade.

 

All undergraduate students may elect to receive P/F grades in any course, regardless of course level, Gen Ed requirement, student GPA, or number of credits earned to date. Courses taken P/F in Spring 2020 will not count toward the two course maximum allowed by policy. Students may apply P/F courses taken in Spring 2020 toward their major, minor, professional studies, or general education requirements.

 

Minimum grades required for courses will remain in force. If a student elects the P/F option for a course that requires a C- to successfully complete the course, the student may not use the P grade to fulfill the program requirement, and may need to repeat the course. The P would not impact their GPA, however.

 

Automatic exceptions to this rule will be granted to graduating seniors (those graduating in Spring or Summer 2020). These students may elect the P/F scale for any or all of their course grades from Spring 2020 and may use a P grade to satisfy the grading and program requirements for any course or program in which they are enrolled in Spring 2020, including any courses that require a specific minimum letter grade.

 

Thank you for your dedication and commitment to our students’ success.

 

Warm regards,

Vilas A. Prabhu, Ph.D., M.B.A.

Provost and Vice President for Academic Affairs

 

March 25, 2020

TO:                  University Faculty and Advisors
FROM:           Registrar’s Office – Student Affairs and Enrollment Management
RE:                  Student TAPs for Fall 2020 Registration

Undergraduate registration for the Fall 2020 term is approaching, and we would like to remind you of a few important points:

  1. Fall early registration for most undergraduates will be held April 9-17.  All currently enrolled undergraduate students in a degree-seeking program and non-degree students on probation must have a TAP to register.  Advisers will distribute TAPs to their advisees during advisement prior to registration.  Please check your advisee list on Banner Web for Faculty to be sure you are giving students a valid TAP for Fall 2020.  A different TAP number is generated for students each semester to ensure that they will contact you for advisement before registering.
    1. Special Needs & Veteran students register on April 6th starting at 8AM (TAP number starting with 499)
    2. Athletes (TAP numbers will start with 433) & Honors College students (TAP number starting with 466) register on April 8th starting at 6AM
  1. TAPs for Fall 2020 registration are available to all faculty and advisers via Banner Web for Faculty.  If you need instructions on how to view a list of your advisees with their Fall 2020 TAP numbers, please review TAPS for Your Advisees on the Registrar’s Office web site.
  2. Department chairs and deans will receive a master list of TAPs for all students in their department or college.

Please be sure to give your advisee the correct TAP number.  Here are some tips to help avoid common errors:

  • A TAP is a 6-digit PIN, so please be sure to include leading zeros, if any, when you give a TAP number to an advisee.
  • Double-check the number sequence; if any numbers in the 6-digit sequence are transposed, the TAP won’t work.
  • Be sure the TAP you give an advisee is the correct one for him/her, and not the TAP for another student just above or below that person on your advisee list.

NOTE:  If you do not see a TAP for a student, they may either have a different adviser assigned or a TAP is not required for registration.  After a student has registered for at least one class, the TAP is no longer necessary and will be removed.

If you have any questions concerning TAPs, please call: John Sicotte, Assistant Registrar for Registration, at x5572 or email john.sicotte@millersville.edu

REMINDER: The last day for students to withdraw from most SPRING 2020 classes is Friday, April 10th (extended from April 3rd).

 

March 25, 2020 – A MESSAGE FROM THE MILLERSVILLE UNIVERSITY DEPARTMENT OF HOUSING AND RESIDENTIAL PROGRAMS

At this time the University is not available for students to return to campus for residence hall checkout or to collect their belongings.  While we understand the frustration this causes, we are doing this in cooperation with directives and instructions from the Office of the Governor of Pennsylvania until further notice.

If medicine is an item that is left in your University residence, you may want to contact your prescribing medical practitioner to inquire about a cover prescription for medications. You may also contact your faculty members to inquire about alternative access to textbooks and academic course materials. All textbooks for Millersville classes will be available for free on the Redshelf or Vitalsource platforms. Students and faculty should go to bookshelf.vitalsource.com or studentresponse.redshelf.com and create an account using your Millersville.edu email address.

We appreciate your understanding, patience and cooperation during the critical social distancing period of the pandemic. Please regularly monitor your MU e-mail and also the University Coronavirus website https://www.millersville.edu/coronavirus/  for the most updated information and communication to the campus community.

 

March 23, 2020 (from Academic Affairs)

Dear Faculty,

Please see below the faculty evaluation deadline extensions approved at the State level for this spring:

 Promotion

Committee/President Current Deadline Extension
University-wide Promotion Committee Recommendation April 15 May 1
President Decision July 15 July 31

 

Tenure

Committee/President Current Deadline Extension
Faculty Application (Spring Hire) May 1 May 15
University-wide Tenure Committee Recommendation (Fall Hire) April 1 April 22
President Decision (Fall Hire) May 31 June 19

 

5th Year Evaluation for Tenured Faculty

Committee/President Current Deadline Extension
Department Committee April 1 April 22
Department Chair April 8 April 29
Dean / Appropriate Manager May 15 June 5

 

Probationary Faculty Evaluations

  Committee/President Current Deadline Extension
First Year President renewal April 1 April 22
Fifth Year (Spring Hire) Department Committee April 1 April 22
Department Chair April 8 April 29
Dean / Appropriate Manager April 15 May 5

 

Temporary Faculty Evaluations

  Committee/President Current Deadline Extension
FT Temp (Appointment for Academic Year) Department Committee April 1 April 22
Department Chair April 8 April 29
Dean / Appropriate Manager May 15 June 5
FT Temp (Appointment for Spring Semester) Department Committee April 1 April 22
Department Chair April 8 April 29
Dean / Appropriate Manager May 15 June 5
PT Temp (Appointment for Academic Year) Department Committee April 1 April 22
Department Chair April 8 April 29
Dean / Appropriate Manager May 15 June 5
PT Temp (Appointment for Spring Semester) Department Committee April 1 April 22
Department Chair April 8 April 29
Dean / Appropriate Manager May 15 June 5

 

March 19, 2020

Dear Resident Students:

 A few hours ago, Governor Tom Wolf ordered that all “non-life sustaining” businesses in Pennsylvania – including colleges and universities – must close by 8 p.m. Thursday, March 19.

 As a result, we are cancelling the planned move out until further notice.

 Millersville University intends to comply with this new directive from the Governor, and the health and safety of our students remains our utmost concern.  Please understand that these measures are being put in place to protect all of us in the Commonwealth.

With that in mind:

 – The small number of students that remain on-campus will continue to be provided life-sustaining services—food, shelter, and security.

– To protect those students remaining on campus, no visitors will be permitted.

 Again, the planned move out of the residence halls has been cancelled until further notice.  Further instructions will be forthcoming.

Warm regards,

Vice President Hazlett

 

3/19/20 – PRESIDENT WUBAH

Dear Marauders:

This evening Governor Tom Wolf ordered that all “non-life sustaining” businesses in Pennsylvania – including colleges and universities – must close by 8 p.m. Thursday, March 19. Businesses that do not close down will face enforcement actions beginning at 12:01 a.m. Saturday, March 21.

Millersville University intends to comply with this new directive from the Governor and the health and safety of our students and employees remains our utmost concern.  Please understand that these measures are being put in place to protect all of us in the Commonwealth.  With that in mind:

Most students have already left our on-campus residence halls, though a small number of students remain on campus due to financial, medical, logistical, or other extenuating circumstances.  For these students, we will continue to ensure life-sustaining services—food, shelter, and security.

  • To protect those students remaining on campus, no visitors are permitted until further notice and critically important social distancing practices are expected of everyone.
  • Campus Dining will cease operations effective at 6 p.m. on March 20. Students continuing to remain on campus will have their dining plan balances transferred to Marauder Gold cards for food purchases off campus.
  • Online courses will resume as scheduled on March 23, with face-to-face classes transitioning to online/remote instruction beginning on March 30.
  • Remote operations will continue for administrative services and to ensure business continuity. Employees who are able to work remotely will continue to work as scheduled. Employees who do not report to campus and are unable to work remotely will receive up to 10 days of paid administrative leave.
  • All employees must remain off campus, with the exception of those required to perform life-sustaining functions. These include University Police, custodial staff, and other essential employees who have already been notified.

The President’s Cabinet and the Incident Response Team continue to meet virtually to monitor the rapidly-changing situation.  This message is based on the latest information available.  As conditions change, we will provide additional updates.  The usual weekly updates will be sent out tomorrow.

Stay home, stay safe and stay healthy. Together we will weather this storm.

Sincerely,

Daniel A. Wubah

University President

 

3/19/20 – IT INFORMATION FOR FACULTY

Dear faculty,

As preparations are in full swing to migrate all Millersville University courses to remote instruction, I want to share a few thoughts of how IT can support your efforts.

If you discover a new software application, online resource or digital teaching tool – please share that with IT. You can send a note to the help desk at help.desk@millersville.edu or contact me directly. It would be beneficial to compile a list of such discoveries to share as appropriate and for future consideration.

As the universities in the U.S. place an increased demand on internet service providers and the companies providing resources, such as Zoom, Microsoft, D2L, etc. it is likely there will be times when performance is less than optimal or could even fail.

If you experience challenges with connectivity please notify the help desk via email or the web form. IT will investigate the nature of the issue to determine the actual source of the problem.

A connectivity issue could be within your home’s WI-FI network. For example, now that most families have multiple members working from home (mom, dad, children) the strain on a home WI-FI could cause performance issues. The route a signal travels from your home to the provider could be experiencing excessive traffic load. Or, the provider themselves may be overloaded. It could be compared to a congested highway.

By example, Zoom has been performing well for all video conference calls, however, recorded sessions may take 24-72 hours to become available for playback.

The point here is patience. Again, notify the help desk of issues. We will work with you to seek resolution.

Every member of our faculty and staff are to be congratulated for your commitment to provide Millersville students with instruction that provides them with the best opportunity to learn, succeed and advance their academic and professional journey.

The IT team is equally committed to support the faculty, students and staff through the learning experiences these times require. Do not hesitate to request assistance of any kind by contacting the help desk or myself directly.

Stay safe & healthy,

Steve diFilipo

 

3/19/20 – ACADEMIC AFFAIRS FOR FACULTY

Dear Millersville University Faculty,

I hope you are all staying healthy and strong during these uncharted times.

For your safety and the safety of others, we are strongly urging you not to come to campus.

Based on Centers for Disease Control (CDC) advisories, the best way to prevent illness from COVID-19 is to avoid being exposed. CDC advice is to put distance between us and other people to keep COVID-19 from spreading in our community.

The administration is reiterating the CDC position – asking all Millersville employees, unless otherwise notified, to stay home and away from campus. We do understand if you need to make a quick trip to your office to set up your technology for remote access, pick up supplies or materials, textbooks, etc. We strongly urge you to work remotely.

If you have difficulty connecting to the internet at home or issues with remote teaching, IT has put together a list of resources for you. They are listed below.

Faculty Information: 

Thank you for your attention and for helping us keep our campus community safe and healthy.

Warm regards,

Vilas A. Prabhu, Ph.D., M.B.A.
Provost and Vice President
for Academic Affairs

 

March 17, 2020 (from Vice President Brian Hazlett)

Dear Residential Student:

In response to the decision to complete the spring 2020 semester remotely, Millersville University has initiated plans to have students retrieve their belongings from the residence halls over the course of the next several weeks. We want to provide you with direction related to moving out of your residence hall in the safest and most orderly manner possible. We do understand this is going to cause various logistical hardships, and we appreciate your patience and cooperation as we work through this stressful time.

  • Students who registered for the spring break period and are currently residing on campus (i.e., you are currently physically accessing your room) can vacate the residence halls starting today Tuesday, March 17, 2020 at noon (12:00 PM). An “Express Check Out” process will be in use in that you may remove all your belongings and return your physical room key in the enveloped provided at the front desk of your residence hall. Please write your name on the envelope along with listing your room number and bedroom letter. Please sign the envelope, place your room key in the envelope, seal it, and place it in the box provided.
  • Students who are from the areas of Allegheny, Delaware, Bucks, Chester and Montgomery Counties will be contacted this week to arrange a date and time to retrieve their belongings from the residence halls in accordance with the Governor Wolf’s shutdown order. Please check your email account regularly. You will not be permitted to return until the Governor has removed these counties from the list.
  • Residential students who went home for the break period and were not expecting to return until the week of Monday, March 23, 2020 or after will be asked to adhere to the following schedule in order to remove their belongings any time between 8:00 AM and 5:00 PM. We are utilizing this approach to increase social distancing and other precautionary measures as much as possible. Again, this does not pertain to those residential students from Allegheny, Delaware, Bucks, Chester and Montgomery Counties.
  • Please adhere to the following schedule based on the building location in which you reside and the first letter of the resident’s last name:

 

  • Last names starting with letters “A – M” from 8:00 AM – 12:00 PM
  • Last names starting with letters “N – Z” from 1:00 PM – 5:00 PM

 

  • East Village A – Saturday, March 21, 2020
  • East Village Pods (Marauder Suites) – Saturday, March 21, 2020 (same as EVA)
  • East Village B – Sunday, March 22, 2020
  • West Village A – Saturday, March 21, 2020
  • West Village Pods (Marauder Suites) – Saturday, March 21, 2020 (same as WVA)
  • West Village B – Sunday, March 22, 2020
  • Reighard Hall – Sunday, March 22, 2020
  • Shenks Hall – Saturday, March 28, 2020
  • South Village A – Saturday, March 28, 2020
  • South Village B – Sunday, March 29, 2020
  • South Village C – Saturday, March 28, 2020
  • South Village D – Sunday, March 29, 2020

 

  • We strongly encourage students to bring their own handcarts and / or carts.
  • There will be no need to have staff inspect your room or suite as we are attempting to expedite the process.
  • Any decision on refunds will be made at the end of the semester and will be communicated.

Please understand that the COVID -19 situation is continuing to unfold.  We are working under federal, state and PASSHE guidance.  Please continue to view the University’s Coronavirus page for updates as well as checking your student email account for ongoing information.

Let us all take note of our EPPIIC values, especially compassion for each other, now more than ever.

 

Brian Hazlett
Vice President for Student Affairs & Enrollment Management

 

March 16, 2020 (from President Wubah)

Dear Marauder Family,

I want to assure you that the health and safety of our University community is my paramount concern. My leadership team has been monitoring the changing landscape due to the spread of the coronavirus (COVID-19).

Because of the latest directives coming from the Center for Disease Control, the Governor’s Office, the Pennsylvania Department of Health and the Office of the Chancellor, I am announcing the transition of all face-to-face classroom instruction to remote instruction for the remainder of the spring 2020 semester.  While we all hoped that this situation would not come to pass, I understand the critical need to make this change in order to mitigate the transmission of the coronavirus.

At the time of this writing, there are no reported cases on our campus or in Lancaster County (as of 12:15 p.m. per the Pennsylvania Department of Health). This may change in the future, but I want to share the most recent official information with you. I will continue to update the campus every Friday as promised and more frequently if the need arises.

Our instructional plan is as follows:

  • Previously arranged online courses scheduled to begin next Monday, March 23, will resume as planned.
  • Face-to-face classes will remain suspended during the week of March 23 to allow faculty to transition to remote instruction.
  • All face-to-face classes will transition to remote instruction, resume on March 30 and continue in that mode for the remainder of the semester.

Our professional staff will be engaged in planning and mitigation efforts throughout this period to ensure business and educational continuity. The Incident Response Team (IRT) will continue to meet on a regular basis to assess our institutional handling of this outbreak.

Per the Governor’s recent announcement at 2 p.m., the University is moving to “essential employees only” beginning on Tuesday, March 17.  The following applies:

  • Essential staff whose duties require a physical presence at the University will continue to report to work for their regular shifts until further notice. Supervisors will work with those essential employees who will continue to report to the University to implement social distancing measures in order to protect their health and safety.
  • Essential and non-essential employees, who have been identified as able to complete their work remotely will continue the critical work of the University from their homes beginning Tuesday, March 17, through March 27.
  • More details about specific measures will be shared with supervisors and employees. Employees are encouraged to speak to their supervisors about any questions or concerns.

 

I realize that the changes announced in this email will generate questions from members of our community. I have instructed my vice presidents to send additional information as quickly as possible to offer further guidance for students, faculty and staff. Our aim is to work together to ensure that students have the support they need to complete their studies this semester and beyond.

 

The latest information for our campus community will be posted at https://www.millersville.edu/coronavirus/.  We will update this site with the latest information from government and other official sources and we will also update the Frequently Asked Questions (FAQ) based on feedback from our community.

 

Kindly allow me to reiterate my recent message to campus. We are in uncharted territory that none of us could have anticipated. The situation continues to evolve by the hour. I know that these changes are drastic, and that they affect all of us deeply. Let’s all be guided by facts and reason, and not panic and rumor. I encourage you to take steps necessary to safeguard your personal health and to minimize risk exposure.

We are one Marauder family, and we will get through this crisis.

Warm regards,

Daniel A. Wubah

President

 

March 16, 2020 (from Academic Affairs)

Dear Millersville University Faculty,

The following is the guidance we received from the Office of the Chancellor on student experiential learning.  All PASSHE institutions must follow these guidelines in implementing their student experiential learning.

Per the chancellor’s guidance of 3/13/20 regarding suspension all in-person instruction starting 3/16/20 through 3/29/20, please note that this guidance also applies to undergraduate and graduate students in experiential learning sites, including professional placements, practica, internships, research internships, and clinical rotations, unless the accrediting and/or licensing agency has issued superseding guidance. Supervisors/program directors should provide alternate learning experiences for the period of time that classes are in session and the directive against in-person instruction is in force. Any request for an exception to this system-wide guidance should be directed to the Chancellor.

Thank you,

Vilas A. Prabhu, Ph.D., M.B.A.

 

March 16, 2020 (from Academic Affairs)

Dear Millersville University Faculty:

Millersville is committed to remaining fluid in our response to coronavirus as situations change in efforts to keep all of our faculty and staff safe.  As a result, all in person training sessions that were scheduled in the McNairy library have been modified: all sessions will now be held online via Zoom meetings. The original calendar of dates/times for sessions will remain the same. But no in person sessions will be hosted in McNairy Library. The following options are available to you:

  1. All training sessions scheduled between March 16 and March 27 will be delivered via Zoom. Faculty should still register for sessions. Those who register or have already registered for sessions will receive an email containing links to scheduled zoom meetings with additional instruction for those who have never attended an online Zoom meeting.
    1. Session Calendar: https://millersvilleuniversity-my.sharepoint.com/:w:/g/personal/marie_firestone_millersville_edu/EbIrUSHsCVVGgs1p9_LRxTMB1VmvZJAFVtexrCQqNbwcfg?e=6XZL40
    2. Registration Form: https://forms.office.com/Pages/ResponsePage.aspx?id=lDfskvC4k0-3M3owqKK1G4PYQ6-vto1LhiT6zFFcG3pUME0zRTU3UDEzR0k2NjhVSFFNSEgzRVA3OC4u
  2. Individual sessions or requests for assistance must be requested through the Help Desk in order to help appropriately direct requests and manage expected increases in volume. https://www.millersville.edu/logins/index.php or call (717) 871-7777.
  3. Additional supports available to you include:
    1. Wiki page with resources https://wiki.millersville.edu/display/d2ldocs.
    2. Self-paced training for instructors located within D2L
  4. https://millersville.desire2learn.com/d2l/home
  5. On right hand side, click Resources for Faculty and Instructors
  • Choose: Self-paced training for instructors
    1. Preparation guides for Instructors located within D2L
  1. https://millersville.desire2learn.com/d2l/home
  2. On right hand side, click Resources for Faculty and Instructors
  • Choose: Preparation for Remote Teaching
    1. Additional resources for remote technologies supported by the university can be located at https://wiki.millersville.edu/display/ittac/IT+Remote+Resources

Any faculty member who does not have personal internet access or has concerns about capability of their device(s) should contact the IT help desk.  Please call the help desk with immediate needs only. IT requests all other requests to the help desk be submitted via email or web form. The help desk information is included in the communication to the entire campus issued from IT last Friday.

Thank you for your continued dedication and commitment to our students’ success during these extraordinarily difficult times.  I am confident that we will get through this the Millersville way, relying on our EPPIIC values.

Warm regards,

Vilas A. Prabhu

Provost and Vice President for Academic Affairs

 

March 13, 2020 (from President Wubah)

Dear Marauder Family,

As promised, I am writing to update you on the University’s efforts to monitor and respond to the 2019 coronavirus (COVID-19) outbreak.  I will continue to update the campus every Friday by email and more frequently if the need arises.  At the time of this writing, there are no reported cases on our campus or in Lancaster County (as of 8:00 am per the Pennsylvania Department of Health).

Let me begin by thanking all of you – faculty, staff, students, volunteers – for your patience and flexibility during this rapidly-changing public health crisis.  The situation remains fluid at the national, state and local levels and we continue to monitor and respond on an hourly basis.  We are working diligently to best anticipate future questions and concerns and how to address them.  For example, later today, you will receive an email from our Chief Technology Officer related to technology resources and services.

Our Incident Response Team will continue to serve as the primary group that is leading our efforts because information sharing is critical for our ongoing response. I have expanded the IRT to include representatives from all our collective bargaining units.

I have directed this team to implement a three-pronged approach for communicating with our constituents. To ensure maximum reach, our approach is:

  • Send email updates from the President’s Office and other campus officials on a regular basis directly to our faculty, staff, and student listservs.
  • Post all email updates to our campus coronavirus website – https://www.millersville.edu/coronavirus/
  • Put regular updates in the ‘Ville Daily (A special section at the top of the email for easy reference).

Since my last email message regarding the transition to remote instruction, there have been several new developments that I want to share with you.

  • Governor Wolf has issued an emergency disaster declaration for the Commonwealth of Pennsylvania and two directives to state agencies and employees regarding official business travel and large gatherings.  Working with Chancellor Greenstein, Millersville has responded accordingly to comply with these directives.
  • The President’s Cabinet and the Incident Response Team (IRT) will continue to meet on a regular basis to make operational decisions to keep our students, faculty and staff safe as the coronavirus outbreak evolves.
  • We have expanded our coronavirus website with frequently asked questions (FAQs) to address questions from our community members. This website will continue to grow as we hear from our students, faculty and staff.  We also posted recent messages from Human Resources, Academic Affairs, and Housing and Residential Programs.
  • The NCAA and PSAC conference have made decisions that impact spring athletics. I participated in a PSAC conference call at 8:30am this morning at which time it was decided that effectively immediately, all athletic competition is suspended for the remainder of the semester.  Practices are suspended until March 30, at which time the PSAC Board will review a proposal from Athletic Administrators.

Let me close by reassuring everyone that we will, as a community, work together to respond to this crisis and get through it.  While I recognize that the current situation escalates our anxieties, I ask that you prepare, not panic, and be guided by facts and reason. I encourage you to take steps necessary to safeguard your personal health and to minimize risk exposure.  Self-care is an important aspect of maintaining our personal well-being.

As a reminder of just how special our community is, just yesterday, I was touched by a compassionate student who asked me, “President Wubah, how are you doing through this crisis?”  Let us all take note of our EPPIIC values, now more than ever.

Warm regards,

Daniel A. Wubah

President

 

March 12, 2020 (from Human Resources)

Dear Millersville University Employees,

As a follow-up to President Wubah’s communication yesterday, Millersville University continues to take the necessary steps to ensure a healthy and safe learning and working environment for all University community members during the coronavirus COVID-19 outbreak.  It is important to note that as I write this, Millersville does not have any confirmed or presumed cases of the virus.

As noted by President Wubah, administrative operations will continue as usual, and all university staff are expected to report to work.  Employees who wish to seek reasonable accommodations due to serious health conditions, which may increase their vulnerability to complications of COVID-19, should contact the Human Resources Office at 717-871-4950 or human.resources@millersville.edu for assistance.

If any of the following situations apply to you please notify your supervisor/Dean immediately to determine appropriate next steps before returning to campus:

  • You will be traveling to or returning from domestic or international locations by air or cruise ship, regardless of destination
  • You reside with someone who will be returning from an area experiencing an outbreak of COVID-19 cases (domestic or international)
  • You have recently visited or will be visiting an area which is experiencing an outbreak of COVID-19 cases (domestic or international)

You should stay home if unwell and follow the CDC’s guidelines for prevention to minimize the possibility of the spread of the virus:

  • Cover your mouth when you cough or sneeze with a tissue, then throw the tissue in the trash, or cover coughs or sneezes with your elbow. Do not use your hands!
  • Wash hands often with soap and water for at least 20 seconds
  • Use an alcohol-based hand sanitizer which contains at least 60% alcohol if soap and water are not available, but wash your hands as soon as possible afterwards
  • Wipe down surfaces frequently, including countertops, light switches, cell phones, remotes and other frequently touched items
  • Stay at least six feet away from others who are sick

​​All employees and their family members, which includes anyone who resides in the same home, parents, siblings, and adult children regardless of where they live, have 24/7 access to the Employee Assistance Program (SEAP).  This is a free referral service which offers confidential assistance with personal and/or work-related problems that may impact job performance, health, mental, and emotional well-being.  SEAP can be reached by calling 1-800-692-7459 or by visiting www.liveandworkwell.com. 

We will continue to monitor the situation and provide updates as needed.  Our primary goal is to keep the university community safe while making every effort to minimize adverse impact on the academic progress of our students.  Thank you for everything you do for our students and the university.

Respectfully,

Diane L Copenhaver

Executive Director, Human Resources

 

March 11, 2020 (from Academic Affairs)

Dear Millersville University Students:

As a follow-up to President Wubah’s communication this morning, face-to-face classes will be suspended for the week of March 23rd so faculty can transition needed materials and set up a remote learning environment for all face-to-face classes.  Previously scheduled online classes will continue as scheduled. Classes will be held remotely via D2L or other technologies beginning Monday, March 30.  Please note that all academic performances and activities on campus are suspended until further notice.

If you have not worked in the D2L environment before or need any assistance, please visit www.millersville.edu/logins, click the orange B, and enter your username and password to enter D2L for further instructions. Resources are available in D2L to guide you through your course. There are additional D2L resources on the Wiki located off of the logins page. If you have any technology issues, please submit a Help Desk ticket via the logins page so we may assist you.

Please look for electronic communications from your professor regarding how they will be conducting class during this transition.  It is your responsibility as a student to stay abreast of the changes as communicated by your faculty. Please reach out to your faculty advisors remotely to assist you for advising needs and receive a TAP number for registration purposes. Course registration for the fall 2020 semester will begin as scheduled the week of April 6.

The goal of transitioning to remote delivery is to support your ongoing learning and ensure access so you can continue your semester. Please note that your professor will be sharing an updated syllabus, and learning assignments may be modified.  If tutoring assistance is needed, please communicate with the department chair of your major. Library operations will continue during normal business hours of 8 a.m. – 5 p.m. Access to electronic library resources will continue to be available through the McNairy Library.  Faculty librarians will continue to be available to assist you via chat or other online and electronic services. Please visit www.library.millersville.edu, for more information.

Faculty will continue to provide counseling services to students through phone and video (Zoom) sessions.

The Writing Center will also move their operations online to support you. Refer to the Writing Center website for additional details at https://www.millersville.edu/english/writingcenter/index.php

Here are some things you can do to be successful in this transition:

  1. If you have questions or do not know how to do something, ask your professor or advisor.
  2. Review the modified expectations in your course by viewing the course syllabus.
  3. Check in every day or several times a day for updates.
  4. Stay on top of reading assignments and work that needs to be completed.
  5. Communicate with your professor if you become ill or have issues accessing any materials. Their contact information should be in your original syllabus or found online.

We will continue to monitor the situation and provide updates as needed.  You will receive additional communications from Housing and Residential Programs and other offices at the University as needed.  Our primary goal is to keep the University community safe while making every effort to minimize adverse impact on the academic progress of our students.

Have a safe and healthy Spring Break.

Warm regards,

Vilas A. Prabhu

Provost and Vice President for Academic Affairs

 

March 11, 2020 (from Academic Affairs)

Dear Millersville University Faculty:

As a follow-up to President Wubah’s communication this morning, Millersville University is taking the necessary steps to ensure a healthy and safe learning and working environment for all University community members during the coronavirus COVID-19 outbreak.  The primary objective of these actions is to ensure that students complete their academic requirements for the semester.  Millersville does not have any confirmed or presumed cases of the virus at this time; however, we will be transitioning our courses to remote delivery via D2L and other technologies and will be reassessing our return to normal operations on a weekly basis.

Faculty are permitted on campus to complete any work necessary to ensure academic continuity and access any resources they need.  Academic performances and events on campus are suspended until further notice.  All faculty supervising internships for credit, clinical and field placements, and student teaching assignments will continue as long as the host institution is open for business.

For non-instructional faculty who provide services to students (e.g., counseling/advising/library services) we encourage you to maintain your accessibility to students through phone and video (Zoom) sessions.  Online library services and information resources will continue to be available to faculty and students.  Please contact your subject librarian (http://library.millersville.edu/directory/subject-librarians) with any questions. The Writing Center will move operations online and continue supporting students.  Any questions can be directed to Dr. Bill Archibald, Director. The link to the Writing Center is: https://www.millersville.edu/english/writingcenter/index.php.

IT is creating course shells in D2L for any faculty member whose courses currently do not have a course shell.  The course shells are located in D2L and will be inactive.  Faculty will need to activate their course shell so it becomes accessible to students.  Once activated, the course will appear in D2L for students to access.  Faculty will need to modify their syllabus, update assignments or directions, and post it in the D2L shell so students are aware of any modifications.  All faculty must provide their chairs and deans with an explanation of how the course will be completed.

To support faculty with the transition for remote delivery, face-to-face classes will be suspended for the week of March 23rd.  This week will be dedicated to faculty in person and Zoom trainings/meetings in order to transition needed materials to virtual format.  Previously scheduled online classes will continue as scheduled.

Sessions will include Basic D2L resource sharing, course communication, grades set-up and collection and assessment of student work. Additional sessions will be offered using University supported tools for live synchronous class sessions and performance or presentation assignment assistance. Please see the March 12 ‘Ville Daily for sign-up information and a calendar.

Workshops will be 30-45 minutes in length and are scheduled so interested faculty may attend multiple sessions in sequence. All workshops will be hosted in McNairy Library room 104 and facilitated by Marie Firestone and Matt Fox from the Instruction & Technology Support Team. All sessions are open to anyone who is interested in refreshing their skill sets.

Faculty who have not used D2L or delivered courses through a remote environment will be required to participate in the training.  Training will be available during the week of Spring Break on a voluntary basis.  Training will be required the week of March 23 for those who do not attend sessions during the Spring Break.  You are strongly encouraged to have materials available for students via remote delivery by the end of the day on Friday, March 27th.  This will enable students to check their ability to access materials in a timely manner.

In addition to the in-person trainings, the Instruction & Technology Support Team has created and made available: Preparation Guides, Self-Paced Training Module for Remote Teaching, Self-Paced Training including 22 topics and a host of resources available on the Wiki.  Instructional Designers will be available if you have specific questions.  The Instructional Design team will be available in person and via Zoom for assistance.

For the current semester, faculty are required to report student attendance for Title IV aid compliance.  Faculty advisors are expected to reach out to their advisees to complete academic advising (through remote technologies) and also provide TAP numbers to complete their registrations. We will instruct students to reach out to their faculty advisors.  Course registration for Fall 2020 semester will begin as scheduled the week of April 6.

As we make this transition, I want to also remind faculty that FERPA regulations prohibit any type of “posting” of student grades where others have access to them.  This applies even if a unique, non-identifying number is used to “mask” each student.  Also, grades should never be posted on a non-University approved source such as google docs or sent within a list of grades via a mass email.  If you have any questions regarding the FERPA requirements, please contact Registrar Alison Hutchinson.

We will continue to monitor the situation and provide updates as needed.  Our primary goal is to keep the university community safe while making every effort to minimize adverse impact on the academic progress of our students.  Thank you for everything you do for our students and the university.

Have a safe and healthy Spring Break.

Warm regards,

Vilas A. Prabhu

Provost and Vice President for Academic Affairs

 

March 11, 2020 (from Housing and Residential Programs)

Dear Millersville University Residential Students:

We would like to provide an update as a follow up to President Wubah’s message earlier today regarding housing information and instruction for residential students who live in The Villages (East Village, South Village, West Village), Shenks Hall and Reighard Hall.

In light of the decision to suspend face-to-face instruction for a week, from March 21-27, and an additional week of remote instruction, from March 30 to April 3, Housing and Residential Programs is issuing the follow:

  • We encourage students who have the option to go home for the week of suspended face-to-face instruction and the additional week of remote instruction to do so. While we don’t expect you to remove all of your belongings from your room and suite, resident students should take all essential belongings, medications including those from Health Services, and course materials from your residence hall in case it should become necessary to restrict return access to campus for at least the three weeks listed.
  • Students who need to remain on campus through the week of suspended face-to-face instruction and the additional week of remote instruction should sign up through the Department of Housing and Residential Programs’ existing break process, described HERE. Access to the residence halls will be limited to only those students who register.
  • Additional Spring Break Housing Information includes:
    • The residence halls will be operational for students who need to remain on campus during the break.
    • Guests and Visitation is not permitted during the break.
    • Residence Hall Offices will have limited hours of operation during the break – see front desk for contact information.
    • There will be limited Dining Services hours of operations. Please refer to their website for specific hours.
    • Students are not required to surrender residence hall keys to the staff prior to leaving for the break.
    • Housekeeping and Maintenance Operations staffs may be working in the campus residence halls to perform maintenance tasks during the break that require entrance to resident rooms. Housing staff may post a courtesy sign on your door indicating that the room is occupied. This sign will ensure that workers will not enter your room without knocking.  Please leave it in place for the duration of the break.
    • Those students who have already signed up for break housing, but have decided they no longer need break housing given this new information, should email Housing & Residential Programs Associate Director Rita Miller at rita.miller@millersville.edu to indicate that you will not be remaining on campus.

We appreciate that you have a lot of questions and concerns during this time. Please refer back to the University’s coronavirus webpage frequently where the most up-to-date information is posted.

Dr. Scott M. Helfrich – Director

Housing and Residential Programs

(717) 871-4200

Housing@millersville.edu

 

March 11, 2020 (from President Wubah)

Dear Marauder Family,

As I reported in my previous messages, the health and safety of our community is of utmost importance.  We have been monitoring the coronavirus (COVID-19) outbreak carefully and the Incident Response Team has continued to meet throughout the past week.  As I write this message, I can share that Millersville University does not have any confirmed cases of coronavirus (COVID-19).

To ensure the safety of our community, the University has made the decision to move to alternate modes of instruction for a limited period after spring break.  Faculty will prepare their courses for remote delivery and also prepare for remote advising. Advising and registration will continue as planned for summer and fall terms.  Specifically, we are implementing the following:

  • Spring Break will occur as scheduled from March 14, 2020 to March 20, 2020.
  • Current online courses will not be affected and will run as scheduled.
  • All face-to-face instruction, including the Ware Center and other off-campus locations, will be suspended from March 21, 2020 to March 27, 2020.  Students should not report to campus during this period.
  • On March 30, 2020 all face-to-face courses will resume remotely, either online or through other technology-enhanced delivery methods.  Students should continue to not report to campus during this timeframe.
  • All internships for credit, clinicals, and student teaching assignments will continue as long as the host institution is open for business.
  • Faculty will maintain their office hours via technology.

The University will reassess these interim measures on a weekly basis. We are focused on ensuring our students finish the semester successfully with as little interruption as possible while safeguarding everyone’s health, safety and welfare.

For business continuity, the day-to-day administrative operations of the University will continue, and University staff will report to work as usual. Student employees should contact their supervisors. I encourage you to continue healthy practices that will minimize the possibility of the spread of the virus. Managers are prepared to work with you so that you will not be adversely affected.

We will continue to monitor the situation and update the campus community.  Further communication will come from my office, Academic Affairs, Housing and Residential Programs, and Human Resources.  I encourage you to check the University website  frequently as we will be posting updates on a regular basis.

Be safe and healthy and enjoy your spring break.

Warm regards,

Daniel A. Wubah, Ph.D.

President

 

March 9, 2020 (from Student Affairs & Enrollment Management)

Dear ‘Ville Community,

With international, U.S. and state-wide concerns about the outbreak of Coronavirus (COVID-19) and the current focus in the news on travel, I wanted to reach out regarding potential spring break plans.

Prior to traveling anywhere over spring break, please consider the potential risks that may be involved in visiting your destination, including the risk of transmission as well as the risk of quarantine upon return. Avoid places experiencing sustained community transmission. Keep in mind that guidance may change once you have arrived at your destination or returned home. Updated information on recommendations for travel can be found on the Centers for Disease Control and Prevention (CDC’s) website.

As you think ahead to your return to Millersville after spring break, please be aware that if you have been traveling in an area of known risk/exposure as defined by the CDC, you must contact Health Services prior to returning to campus for an initial phone screening. Given the incubation period of the illness, you will be advised to remain at home, off campus, for a 21-day self-incubation period. You will then be required to check in with Health Services prior to returning to campus to ensure you are asymptomatic.

Health Services and the University continue to monitor the situation and provide updates related to COVID-19.

As we head into mid-terms and spring break, please keep our EPPIIC values in mind in all that you say and do.  Inclusion is at the core of Millersville University and it is important to treat our students, faculty and staff with the same respect that you would want in return.

Good luck on mid-terms and have a safe spring break.

Warm regards,

Brian Hazlett

Vice President for Student Affairs & Enrollment Management

 

March 6, 2020 (from President Wubah)

Dear Marauder Family,

I am writing today to update you on the University’s efforts to monitor and respond to the 2019 Coronavirus (COVID-19) outbreak.  As promised, I will continue to update the campus as the need arises.

Let me begin by restating my message from last Friday, that there have been no reported cases in our campus community or the Commonwealth of Pennsylvania.

Information sharing is an important aspect of our ongoing response.  I encourage you to review the information for our campus community on the university website at https://blogs.millersville.edu/news/2020/03/04/university-updates-on-coronavirus/.  We will keep this site updated with the latest information from government and other official sources.

I want to assure you that the health and safety of our university community is my paramount concern. University leaders and professional staff have been engaged in thoughtful review and planning throughout the last several weeks to ensure business and educational continuity.  I have asked the Incident Response Team (IRT) to meet on a regular basis for the duration of this situation.

To date, we have taken the following actions:

  • Activated the IRT with Mr. Gil Brown and Dr. Victor DeSantis as co-leads.
  • Opened lines of communication with public health agencies and local health facilities.
  • Directed all university divisions to review processes and services to ensure continuity.
  • Developed informational resources and a communications plan to keep everyone informed.
  • Restricted international travel as appropriate and curtailed our study abroad programs for the safety and well-being of our students and faculty.

We encourage you to take steps to safeguard your personal health and to minimize risk exposure.  Yesterday, our health services team disseminated helpful tips on good hygiene and health practices. Additional guidance on spring break travel will be coming out early next week.

My hope is that, working together, we have a successful conclusion to the spring semester.

Warm regards,

Daniel A. Wubah, Ph.D.

President

 

March 5, 2020

Dear Campus Community,

Millersville University Health Services would like to remind the MU Campus about how we can all best prevent respiratory infections during this winter’s cold and flu season. MU Health Services has been seeing a higher than usual number of cold, cough and flu cases this season. This, along with the emerging Coronavirus (COVID-19) concern, makes it a good time to review basic respiratory infection prevention tips as endorsed by the Centers for Disease Control and Prevention (CDC) and other major health organizations including the American College Health Association.

  1. Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
  2. Avoid touching your eyes, nose, and mouth with unwashed hands.
  3. Avoid close contact with people who are sick.
  4. Stay home when you are sick.
  5. Cover your mouth when you cough or sneeze with a tissue, then throw the tissue in the trash.
  6. Clean and disinfect frequently touched objects and surfaces.
  7. Get a flu vaccine. The Flu Vaccine is still available – students can stop in any time at Health Services to receive a free flu shot.

Along with these basic tips, we would also recommend that you consider, in the event that you are experiencing fever and cough, to wear a respiratory droplet mask when you are in public places. As always, we recommend that you schedule an appointment with us at the Witmer Building if you would like to be evaluated for any health concerns. Our phone number is 717-871-5250. MU Health Services is available for all registered students of Millersville University.

Thanks,

Tim Weaver, M.D.  Supervising Physician
Lauren Blevins, CRNP Nurse Practitioner
Joanne Ocasio, RN     Nursing Supervisor

Millersville University Health Services
Witmer Building

 

March 4, 2020

Dear Campus Community,

The health and safety of our students is of utmost importance to Millersville University and we are continuing to monitor the Coronavirus (COVID-19).  Based on information from the Centers for Disease Control (CDC), the World Health Organization (WHO) and local authorities, Millersville has made the difficult decision to bring home our students studying abroad in Asia and Europe.

The impacted students have been notified. They will return home by March 11 and are asked to self-isolate for 21 days at their United States home, off-campus.

For students who have yet to start their experience abroad this spring, regardless of destination, you are required to remain in the U.S.  All future Millersville University study abroad programs are suspended until further notice.

Millersville University’s Incident Response Team continues to meet regularly on Coronavirus. While there have been no reports or evidence of any transmission impacting our campus community, it is critical that we remain informed.

Our first and primary concern is for the health and safety of our students, faculty and staff. Any decisions we make will be based on the latest information we have to keep our campus community safe.

We will soon be posting information to our website with the best resources for information on the Coronavirus.

Warm regards,

Dr. Vilas A. Prabhu

Provost, Vice President of Academic Affairs

 

February 28, 2020

Dear Marauder Family,

Earlier today, the Millersville University Incident Response Team (IRT) met to discuss the growing concern surrounding the Coronavirus (2019-nCoV).  While there have been no reports or evidence of any transmission impacting our campus community, it is critical that we remain informed and assemble the necessary team of professionals to monitor and respond in the event the situation escalates.  The IRT is made up of staff from across the campus, including Safety and Environmental Health, Health Services, Campus Police, Housing and Residential Life, Dining, Athletics, Human Resources, and others.

The IRT will meet regularly over the next few weeks to monitor the situation and ensure that our campus has plans and procedures in place should the situation change.  While there are no immediate threats or concerns, I believe it is important to be proactive to ensure the safety and security of our campus community.

I will provide an update to campus regarding the Coronavirus in the near future.

Have a good weekend.

Best regards,

Daniel A. Wubah, Ph.D.

President

 

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