All posts by Dr. Scott M. Helfrich

Residence Halls Closing & Move Out Reminder

The residence halls will close for the semester break with residents expected to move out of the residence halls. Residents who were not already approved for break housing are expected to remove all belongings, return the residence hall key and properly check out of the residence hall no later than Noon on Saturday, November 21, 2020.

Residents were emailed information with a specific link for your building / wing to sign up for a move out time. That link is unique to your building / wing and should not be shared. We are creating a week long timeframe to allow for proper social distancing. We are permitting five move-outs per hour per building / wing based upon the following schedule:

Sunday, November 15, 2020 – Saturday, November 21, 2020

Monday – Friday: 8 AM – 8 AM

Saturday: 8 AM – Noon

This should give you enough flexibility throughout the week while also helping to ensure proper safety protocols. Please understand that there will be no partial housing refunds / credits for the day that you choose to leave; the process is occurring in this manner to better ensure safety rather than having 600+ residents and their parents / guardians coming to campus to move out on the same day or two that normally occurs during a non-pandemic year. Those very few who have already been approved for either of the break housing periods and have received official confirmation do not have to reserve a day and time.

We are requiring a complete move out due to the following factors: 

  • Given the various COVID restrictions that we are facing, including the unavailability of dining services after that time, we are not approving students to remain simply for convenience sake like in previous years (e.g., prefer to stay, working locally, etc.)
  • We will have the ability to clean rooms over the break period for occupancy in the spring.
  • Dining Services will close all operations on Friday, November 20th at 8:00 PM so there will be no on-campus food options.
  • If there is another campus closure like occurred in spring 2020, students already have all their belongings with them with no need to return to campus.
  • Students may be reassigned to a different residence hall for the spring semester.

Residence Halls Closing & Move Out Information

  • The residence halls will be closed during semester break except for students already approved for Academic (to 12/13/20) or Continuous Break housing (through 01/24/21).
  • Building card access for all resident students will be discontinued during the semester break. Only students who have already been approved for semester break housing will have card access privileges.
  • No more than two (2) guests may accompany the student inside the residence hall during the move-out process.
  • Masks must be worn at all times while inside the residence halls.
  • We strongly encourage students to bring their own handcarts and / or carts as there will be none available to assist with moving out.
  • You are required to have your own personal protection equipment, such as masks and gloves to utilize inside of the residence hall along with any disinfectant wipes and hand sanitizer. Please note, the use of facial masks are required while on the Millersville University campus.
  • You may want to coordinate with your suitemates (if applicable) to coordinate different move-out dates and / or times to maximize social distancing efforts.
  • The last meal at the Upper Deck will be dinner on Friday, November 20 from 4:00 PM – 8:00 PM.
  • The Anchor will close at 6:00 PM on Friday, November 20th.
  • The dining app with pickup from the Anchor Café window will be available until 7:00 PM on Friday, November 20th.

Semester Break Checkout Procedures

Prior to the start of the semester break, all resident students MUST:

  • Dispose of all trash by removing it to the dumpster in the parking lots outside of your residence hall.
  • Fully clean the room/suite including sweeping the floor and wiping down furniture.
  • Fully clean your bathroom and report any issues with constant run toilets, sinks, showers to the residence hall staff.
  • Remove all belongings from your suite.
  • Set the thermostat to 70 degrees.
  • Close and lock your room window (Villages).
  • Lower the blinds halfway but leave them open (Villages).
  • Turn off the lights.
  • Lock your bedroom door and your suite door.
  • Properly check out and return your room key to residence hall staff as directed. Instructions will also be posted by each residence hall lobby desk.

Millersville University Residence Hall Semester Break 2020-21 Closing Bulletin

The residence halls will close for the semester break with residents expected to move out of the residence halls. Residents who do not have extenuating circumstances and are not approved for break housing are expected to remove all belongings, return the residence hall key and properly checkout of the residence hall no later than Noon on Saturday, November 21, 2020.

Residents requesting housing during the semester break must apply for and be approved for Semester Break housing as directed below. Resident Students requesting Academic Semester Break Housing for the period of November 21, 2020 through December 13, 2020 — or — Continuous Semester Break Housing for the period of November 21, 2020 through January 24, 2020 must have an approved reason for and apply no later than Friday, October 30, 2020 by 4:00 PM. Break approvals will be limited to those who have a credit-bearing requirement through December 13, 2020, those who have international student status, or are of independent status as recognized by the Office of Financial Aid. Notification of approval or denial will be made by e-mail on or before Wednesday, November 4, 2020.

Academic Semester Break Housing starts Saturday, November 21, 2020 through the end of the academic fall semester at 6:00 PM on Sunday, December 13, 2020. Approved students must fully move out and check out of the residence hall by 6:00 p.m. on Sunday December 13, 2020.

Continuous Semester Break Housing starts Saturday, November 21, 2020 through the opening of the residence halls for Spring 2021, on Sunday January 24, 2021. Approved students must be registered for on-campus housing for Spring 2021 prior to requesting unbroken semester break housing. Those few that are approved for Continuous Semester Break Housing will be required to relocate to South Village for the duration of the break and through the Spring 2021 semester. This is due to the maintenance and housekeeping responsibilities performed over semester break and limited amount of staff that will be available.

To request Semester Break Housing please follow these instructions:

  1. Open MAX (for best results please use Google Chrome, or Firefox; do not use Internet Explorer.)
  2. Log into your “My Housing” account.
  3. Select Application from the menu in black and then choose Break Housing 2020 on the drop-down menu.
  4. Select Academic Semester Break Housing: This is housing that ends at 6:00 p.m. on Sunday, December 13, 2020.
  5. Or select Continuous Semester Break Housing: This is housing continuing through Sunday, January 24, 2021.
  6. You must select a reason for requesting break housing from the drop-down menu.
  7. If you chose “Other” please specify your reason.  Maximum of 160 characters with spaces.
  8. Select “Continue” to submit your application.

Semester Break Housing Information:

  • The residence halls will be closed during Semester break except for students approved for Academic or Continuous Break housing.
  • Building card access for all resident students will be discontinued during the Semester break. Only students with extenuating circumstances who are approved for Semester Break housing will have card access privileges.
  • Guests and Visitation will not be permitted during Semester Break housing.
  • Residence Hall Offices will have limited hours of operation during the break. The information will be posted at the South Village front desks for contact information.
  • See Dining Services and Health Services web sites for hours of operation.
  • Non-urgent police calls dial (717) 871-4357.
  • Fire, Police and EMS Emergencies dial 911 at all times.
  • The Housekeeping and Facilities Management Staffs will be working in the campus residence halls to perform maintenance tasks during the break that may require entrance to occupied resident rooms. The Housing Staff may post a courtesy sign on occupied suite doors indicating that the suite is occupied during the semester break. This sign will ensure that workers will not enter without knocking. Please leave it in place for the duration of the semester break.

Semester Break Checkout Procedures

Prior to the start of the Semester break, all resident students MUST:

  • Dispose of all trash by removing it to the dumpster in the parking lots outside your residence hall.
  • Clean the room/suite including sweeping the floor and wiping down furniture.
  • Clean your bathroom and report any issues with constant run toilets, sinks, showers to the residence hall staff.
  • Remove all belongings from your suite, properly checkout and return your room key to residence hall staff as directed.
  • Turn off the lights.
  • Set the thermostat to 70 degrees.
  • Close and lock your room window (Villages).
  • Lower the blinds halfway but leave them open (Villages).
  • Lock your bedroom door and your suite door.

Housing & Residential Programs Offers New Virtual Tours

Millersville University’s Department of Housing & Residential Programs (HARP) is proud to offer a new virtual tour option of all of our campus residence halls.  HARP partnered with Vivid Media in order to develop an immersive, virtual tour experience for current and prospective students to view what the residence hall room options look like on our campus.

Through this new platform, Millersville students and their families can explore the residence hall rooms in more detail to see the various amenities and conveniences that are offered to them prior to arriving on campus. Chris Jachimowicz, Director of New Student Programs notes, “Unfortunately the current health crisis means that we are unable to share MU’s fantastic residence halls with visitors in person. The new virtual tours, combined with our “walk through” display in the Lombardo Welcome Center, will ensure that prospective students and their families will get a good feel for what living in our halls will be like.”

The virtual tours feature each building with the option to explore each room type as well as the common areas, including study lounges, recreation rooms, kitchens, and laundry rooms. In each specific building tour, visitors can click into a menu in the upper left-hand corner of the viewer to choose what type of area they would like to explore. Each room type and area is specifically listed. Additionally, there are four different viewing options to use, including the following: Explore 3D Space, Dollhouse View, Floorplan View, and Measurements. These options can be toggled by clicking on the corresponding icons on the bottom left-hand corner of the viewer. Hovering over each icon with the mouse arrow will indicate what each icon represents. The menu options will change dependent upon the current view that is showing.

Explore 3D Space | Dollhouse View | Measurements

Dollhouse View | Floorplan View | Measurements

Explore 3D Space

In this view, you can literally explore the area by clicking and progressing throughout the room as if you are actually there. Also, if you left-click and hold on the mouse, you can spin the view in all directions. The faint circles on the floor indicate the vantage point from that particular spot.

Dollhouse View

The Dollhouse View permits you to view the areas as if it were an dollhouse model. Again, if you left-click and hold on the mouse, you can spin the view in all directions. This is beneficial because it gives you a sense of the spaciousness of the room.

Floorplan View

The floorplan view gives you a simplistic overhead shot of the room that is being explored. This view can be used in conjunction with the Measurements option to manually click on any two areas to take a measurement. While we have various important measurements already listed for each residence hall, this is another option that can be used. Those measurements are listed under each residence hall‘s corresponding “Room, Bed, and Window Dimensions” section.

We hope that you will explore all of the residence hall buildings and see the features that each offer. You can see each particular building by clicking on the “Virtual Tour” links under the general information listed for each area listed here:

East Village

Reighard Hall

Shenks Hall

South Village

West Village

A special thank you goes out to Ms. Rita Miller, one of the Associate Director of Housing & Residential Programs, and the Vivid Media crew for putting together a wonderful offering for our Millersville University community! Another thanks goes out to Matt Rutkoski for assisting Rita in the set up process. Additionally, thank you to Chris Jachimowicz, Director of New Student Programs, and his team for coordinating the room display for our visiting guests.

Important COVID-19 Move-Out Update for Residential Students

The residence halls will be open on a scheduled appointment basis slated to start May 18, 2020 and continue into June 2020.  The appointment schedule is required to accommodate restrictions for social distancing mandated by the Office of the Governor of Pennsylvania and so that we can provide the safest possible checkout process for our students and their family members who accompany them to campus.  Please read and carefully follow these instructions:

Prepare to travel to campus for final checkout:

  • Review the instructions sent in the e-mail announcing the residence hall checkout schedule.
  • Follow the instructions to access the Sign-up Genius link for your particular residence hall and select an available checkout appointment day and time.
  • Each person traveling with you must bring and wear a face mask throughout the checkout process.
  • Each person traveling with you is encouraged to bring and wear gloves.
  • Do not bring pets with you to the checkout.
  • Limit the number of people with you to only those necessary to assist with removing your belongings from the residence hall.
  • Allow enough travel time to arrive at your designated appointment time.
  • Remember to bring your room key and Millersville University ID card.
  • Access to moving carts will be limited. Please bring your own carts and moving devices if possible.
  • Storage on campus is NOT available. Consult local storage rental agents if you choose to not take everything home.

Once You Arrive On Campus For Final Checkout:

We are using an express checkout to limit face to face contact.  You will not need to have a staff member check your room. You are only expected to remove your belongings, return your room furniture to the proper location and height, and remove any trash or unwanted items.

  • Access your residence hall using your Millersville University ID card. Doors will be locked to limit foot traffic.
  • Remove all belongings from the residence hall.
  • Remove all trash from your room/suite and take it to the trash dumpsters in the parking lot for proper disposal. There is no trash disposal inside the residence hall.
  • Check behind doors and in the shower cubby areas to be certain you have collected all belongings.
  • Check electrical outlets for forgotten charger plugs.
  • Pull out all drawers to check for items in the back.
  • Check under the bed for forgotten items.
  • Return beds that have been lofted or lowered to the appropriate height (usually the 3rd and 4th slots).
  • Close and lock your room window.
  • Lower the window blind and leave them open.
  • Set the thermostat to 70 degrees.
  • Turn off all lights.
  • Lock your room door and suite door.
  • Bring your room key to the lobby area and follow the instructions for automatic key return using the return envelope system there.
  • Complete the information on the envelope, place the key in the envelope and seal it.
  • Deposit the envelope in the designated express checkout box.
  • Have a safe trip home.

Check these websites for updates on travel advisories, notices, recommendations and restrictions due to the prevalence of COVID-19 (Coronavirus)

Millersville University Coronavirus update webpage https://www.millersville.edu/coronavirus/index.php

Center for Disease Control & Prevention (CDC) https://www.cdc.gov/coronavirus/2019-nCoV/index.html

Centers for Disease Control and Prevention Travelers Health https://wwwnc.cdc.gov/travel

U.S. Department of Health and Human Services https://www.hhs.gov/

Travel.State.Gov https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/

PA Department of Health (PA-DOH) https://www.health.pa.gov/topics/disease/Pages/Coronavirus.aspx

World Health Organization (WHO) https://www.who.int/docs/default-source/coronaviruse/getting-workplace-ready-for-covid-19.pdf

American College Health Association (ACHA) https://www.acha.org/ACHA/Resources/Topics/2019_Novel_Coronavirus_2019-nCoV.aspx

Have a safe and successful summer.  We’ll see you for the Fall Semester!

Important Housing Update for Resident Students

Dear Millersville University Residential Students:

We would like to provide an update as a follow up to President Wubah’s message earlier today regarding housing information and instruction for residential students who live in The Villages (East Village, South Village, West Village), Shenks Hall and Reighard Hall.

In light of the decision to suspend face-to-face instruction for a week, from March 21-27, and an additional week of remote instruction, from March 30 to April 3, Housing and Residential Programs is issuing the follow:

  • We encourage students who have the option to go home for the week of suspended face-to-face instruction and the additional week of remote instruction to do so. While we don’t expect you to remove all of your belongings from your room and suite, resident students should take all essential belongings, medications including those from Health Services, and course materials from your residence hall in case it should become necessary to restrict return access to campus for at least the three weeks listed.
  • Students who need to remain on campus through the week of suspended face-to-face instruction and the additional week of remote instruction should sign up through the Department of Housing and Residential Programs’ existing break process, described HERE. Access to the residence halls will be limited to only those students who register.

Additional Spring Break Housing Information includes:

  • The residence halls will be operational for students who need to remain on campus during the break.
  • Guests and Visitation is not permitted during the break.
  • Residence Hall Offices will have limited hours of operation during the break – see front desk for contact information.
  • There will be limited Dining Services hours of operations. Please refer to their website for specific hours.
  • Students are not required to surrender residence hall keys to the staff prior to leaving for the break.
  • Housekeeping and Maintenance Operations staffs may be working in the campus residence halls to perform maintenance tasks during the break that require entrance to resident rooms. Housing staff may post a courtesy sign on your door indicating that the room is occupied. This sign will ensure that workers will not enter your room without knocking.  Please leave it in place for the duration of the break.
  • Those students who have already signed up for break housing, but have decided they no longer need break housing given this new information, should email Housing & Residential Programs Associate Director Rita Miller at rita.miller@millersville.edu to indicate that you will not be remaining on campus.

We appreciate that you have a lot of questions and concerns during this time. Please refer back to the University’s coronavirus webpage frequently where the most up-to-date information is posted.

Dr. Scott M. Helfrich – Director

Housing and Residential Programs

(717) 871-4200

Housing@millersville.edu

 

Residence Hall Spring Break 2020 Bulletin

The spring break will start after classes on Friday, March 13, 2020.  The residence halls will be available for occupancy during the spring break, but resident students must register intention to stay on campus during the spring break no later than 4:00 p.m. on Thursday, March 12, 2020.  This registration is for spring break only. 

To request Spring Break Housing please follow these instructions:

  1. Open MAX (for best results please use Goggle Chrome, or Firefox, do not use Internet Explorer)
  2. Log into your My-Housing account
  3. Select Application from the menu in black and then choose Break Housing 2020 on the drop down menu
    • You may get a message that says: “Records indicate that you submitted this application on (date) at (time), what would you like to do with this application?”
    • From the drop-down menu select “Revisit/Update This Application” and press submit
    • Select Spring Break
  4. Complete the required information
  5. You must select a reason for requesting break housing from the drop-down menu.  If you select other, you must explain in the next box. Be brief.
  6. Select “Continue” to submit your application
  7. You only need to request Spring Break Housing if you need to continue your housing during any portion of the break period – 7:00 p.m. Friday March 13, 2020 through Sunday March 22, 2020 at Noon.

The Residence Hall Staff will conduct Health and Safety Inspections in each residence hall suite at the start of the spring break. Please carefully review the following instructions and information to avoid violations of the Student Code of Conduct for improper maintenance of your residence hall suite/room.

Spring Break Housing Information:

  • The residence halls will be operational during the break.
  • All University Administrative Offices will be open during the break.
  • Guests and Visitation is not permitted during the break.
  • Residence Hall Offices will have limited hours of operation during the break – see front desk for contact information.
  • See Dining Services and Health Services web sites for hours of operation.
  • Students are not required to surrender residence hall keys to the staff prior to leaving for the break.
  • The Housekeeping and Facilities Management Staffs may be working in the campus residence halls to perform maintenance tasks during the break that require entrance to resident rooms.  The Housing Staff may post a courtesy sign on your door indicating that the room is occupied.  This sign will ensure that workers will not enter your room without knocking.  Please leave it in place for the duration of the break.

 Spring Break Preparation Procedures:

Prior to the start of the break, all resident students MUST:

  • Dispose of all trash by removing it to the dumpster in the parking lots outside your residence hall.
  • Clean the room/suite including sweeping the floor and wiping down furniture.
  • Clean your bathroom and report any issues with constant run toilets, sinks, showers to the residence hall staff.
  • Remove stale food from your refrigerator and properly dispose of it through proper trash removal
  • If you are leaving for the break, turn off the lights
  • If you are leaving for the break, set the thermostat to 70 degrees
  • If you are leaving for the break, close and lock your room window (Villages)
  • If you are leaving for the break, lower the blinds halfway but leave them open
  • If you are leaving for the break, lock your bedroom door and your suite door
  • If you are leaving for the break please move all items from your residence hall floor, especially computer equipment and any items that can be damaged by flooding.
  • If you are leaving for the break and you have a Learning Services approved animal in your room, you must take the animal with you.  You may not leave animals in the residence hall in the care of another student or staff member.

If you are planning to travel during the break please check these websites for updates on travel advisories, notices, recommendations and restrictions due to the prevalence of COVID-19 (Coronavirus)

Center for Disease Control & Prevention (CDC) https://www.cdc.gov/coronavirus/2019-nCoV/index.html

Centers for Disease Control and Prevention Travelers Health https://wwwnc.cdc.gov/travel

U.S. Department of Health and Human Services https://www.hhs.gov/

Travel.State.Gov https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/

PA Department of Health (PA-DOH) https://www.health.pa.gov/topics/disease/Pages/Coronavirus.aspx

World Health Organization (WHO) https://www.who.int/docs/default-source/coronaviruse/getting-workplace-ready-for-covid-19.pdf

American College Health Association (ACHA) https://www.acha.org/ACHA/Resources/Topics/2019_Novel_Coronavirus_2019-nCoV.aspx

*Photo courtesy of Torli Roberts

Fall 2019 Success for Social Advocacy LLC

Fifteen students majoring in psychology, social work, sociology / anthropology, and business have participated in the Social Advocacy Living Learning Community throughout Fall 2019.  The Social Advocacy LLC program empowers students to be aware of cultural and social diversity within our society. They are surrounded by fellow students who are enthusiastic about advocacy, equality, social justice, and social inclusion. The students in the program gain skills such as increased self-awareness, knowledge of rights, effective communication, leadership, networking, and the ability to work in diverse environments. The program is made possible by successful partnerships between the Department of Housing & Residential Programs and the Social Work and Psychology academic departments.

The students have accumulated over 427 hours through their participation in various activities, including attendance at education programs, LLC bi-weekly meetings, and participation in service projects. Housing scholarships totaling $30,000 will be awarded to the 15 students in the program who successfully met various participation and service requirements.

Educational programs included:

  • Day-long Leadership Summit
  • Courageous Conversations
  • Documentary and Dialogue Series
  • Breast-A-Ville
  • Project Condom
  • Poverty Simulation

Service projects included:

  • United Way Day of Caring
  • Otter Creek Cleanup
  • Food distribution to homeless in downtown Lancaster City
  • PrideFest
  • Multicultural Showcase

Social Advocacy LLC students were also involved in various clubs and organization on campus, including Alliance for Social Change, Food Recovery Network, Circle K, The Snapper, and Helping Paws.  Finally, during a screening of the documentary Suicide: The Ripple Effect, the program students created and displayed an expressive arts exhibit to offer insight into internal struggles one with mental illness may experience, as well as offer messages of hope and encouragement to others who may be struggling.

The Department of Housing & Residential Programs is very proud of the Social Advocacy Living-Learning Community and very thankful for our faculty partners leading this highly impactful LLC, including Drs. Karen Rice, Kat Walsh, and Shaun Cook.

Campus Resident Television Cable & Entertainment Streaming Survey

The Department of Housing & Residential Programs is seeking survey data on the television cable and entertainment streaming habits of our residents. All residents who complete the short survey will be entered in a raffle to win one of two $35.00 gift cards for the University Store. 

Please click on the following link to take the survey:

https://bit.ly/2MTWF5u

The survey will close on Wednesday, November 6, 2019 at 4:30 PM and two winners will be chosen at random for the gift cards. The two winners will be notified by email.

*** Photo courtesy of FreeImages.com

Fall 2019 Housing Move-In “Movers & Shakers” Volunteers Needed

The Department of Housing & Residential Programs (HARP) is looking for returning students, staff, faculty, and alumni to serve as volunteer  “Movers & Shakers” for move-in help on Thursday, August 22, 2019 from 8:00 AM – 4:00 PM. Additionally, we are seeking volunteers to also help with our transfer student move-in on Saturday, August 24, 2019 from 8:00 AM – 4:00 PM. Movers & Shakers are responsible for meeting and greeting new students, their families, and helping to move students’ belongings into their rooms in the residence halls.

Student Movers & Shakers will be required to attend a short instructional meeting on Wednesday, August 21, 2019 at 8:00 PM in the Great Room of South Village.

Benefits of being a volunteer “Mover & Shaker” includes the following responsibilities and benefits:

1. Volunteers who live in the residence halls can move in early on Wednesday, August 21, 2019 between 6:00 – 7:30 PM.
2. A free limited edition t-shirt to identify yourself as a “Mover & Shaker” (*last year’s t-shirt logo is illustrated above)
3. Free continental breakfast served on Thursday and Saturday
4. Free lunch served on Thursday afternoon
5. Students who help on both Thursday and Saturday will receive a special Millersville University promotional item (*last year Saturday volunteers received a cell phone pop socket.)
6. The opportunity to be a servant leader
7. To actively demonstrate our EPPIIC Values as we welcome new students and their families to Millersville University

*** Students: Please note that if you sign up, move into the residence halls early as a Mover & Shaker, and do not participate as promised, you will be billed accordingly for the early move-in period as well as the cost of the shirt. 
If you would like to help, please visit the following page to sign-up:

https://www.surveymonkey.com/r/FPTLBB7

This is an exciting opportunity as it brings our University community together to celebrate the beginning of the new academic year. We hope you’ll be a part of this great tradition!